All forms or signature cards that are filed with the Office of the State Comptroller and that indicate on each campus the persons authorized to sign contracts and orders must comply with the terms of this memorandum. A draft of the completed forms must be sent to the Office of the General Counsel for approval before they are sent to the Office of the State Comptroller and a copy of the final form sent to the Comptroller must be sent to the Office of the General Counsel. In the event of unavailability due to temporary absences, the delegate may assign to the signing authority positions he or she deems appropriate. A sub-delegate cannot transfer responsibility to another person, even in the event of leave or temporary absence. The responsibility is either due to the delegate or to the signatory representative. In order to avoid such disputes, developing clear guidelines on companies for signing credentials may be the best way to proceed. If an employee is only to sign on behalf of their company in one particular case and their belief in implied signing authority should be limited in all cases, it is recommended to create a signing authority, although this may not be appropriate for all occasions. This memorandum covers all agreements, including independent contracts, orders and subcontracting agreements, that create obligations or commitments on behalf of the university, a constituent entity of the university or its constituent entities (but not university associations, ancillary companies, university foundations or the City University Construction Fund), regardless of the origin of the funds (i.e. tax bills, IFR accounts, non-Steu) direct debit accounts, accounts with the research foundation, etc.).

[1] It also covers all agreements, whether the university or other body pays for goods and services by a third party or receives payment for the supply of goods and services to a third party. Signing conditions are not at the top of the agenda in the heat of a contract negotiation or during a final interview, but it is important to know the rules when an agreement is recorded in a written document. In most cases, directors have the power to bind the company by contract, but it`s not always so clear.